900 SCHOOL DISTRICT - COMMUNITY RELATIONS

900 PRINCIPLES AND OBJECTIVES FOR COMMUNITY RELATIONS

Successful education programs require the support of the District community.  The Board recognizes this support is dependent on the District community's understanding of and participation in the efforts, goals, and programs of the District.

The Superintendent shall be responsible for initiating and administering a continuous program of communication within the community. The Superintendent shall utilize District personnel and media in discharging this responsibility.

 

In striving to obtain the support of the District community, the Board will:

  • Provide appropriate access to District records;
  • inform the District community of the District's goals, objectives, achievements, and needs;
  • Invite the input of the District community; and,
  • Encourage cooperation between the District and the District community as well as with agencies and organizations to best serve the welfare of the District’s students.

 

 

 

 

 

 

Approved:  April 19, 1999                              Reviewed:   October 13, 2008

 

 

Revised: June 10, 2015

 

901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

Public records of the District may be viewed by the public during the regular business hours of the administration offices of the District.  These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

 

Persons wishing to view the District's public records will contact the Board Secretary and make arrangements for the viewing.  The Board Secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

 

Persons may request copies of public records by telephone or in writing, including electronically. The District may require pre-payment of the costs prior to copy and mailing.

 

Persons wanting copies may be assessed a fee for the copy. Person wanting a compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the District will only occur when the event is sponsored by the District.

 

Records defined by law as confidential records are viewed or copied upon receipt of written permission by the board secretary or superintendent from the person or entity whose confidential records are being requested.

 

It is the responsibility of the Board Secretary to maintain accurate and current records of the District.  It is the responsibility of the Board Secretary to respond in a timely manner to requests for viewing and receiving public information of the District.

 

                                   

Approved: April 19, 1999                           Reviewed:  October 13, 2008 

 

Revised: June 10, 2015

 

902 LIVE BROADCAST OR RECORDING

Individuals may broadcast or record public, District events, including open board meetings, as long as the broadcasting and/or recording does not: (1) interfere with and/or disrupt the District event or (2) create an undue burden in adapting the District’s buildings and sites to accommodate the request.

 

It is within the discretion of the Superintendent to determine whether the request is unduly burdensome and whether the broadcast or recording will interfere with or disrupt the District event.

 

Recording of classroom activities will be allowed at the discretion of the Superintendent.

 

 

 

Approved: April 19, 1999                          Reviewed: October 13, 2008

 

 

Revised: June 10, 2015

903 PUBLIC PARTICIPATION IN THE SCHOOL DISTRICT

903.1 VISITORS TO DISTRICT BUILDINGS AND SITES

The Board welcomes the interest of parents and other members of the District community and invites them to visit the District’s buildings and sites.  Visitors, which include persons other than employees or students, must notify the Building Principal of their presence in the facility upon arrival.

 

Persons who wish to visit a classroom while school is in session are asked to notify the Building Principal and obtain approval from the Building Principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized.  Teachers and other employees will not take time from their duties to discuss matters with visitors.

 

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending District events.  Visitors failing to conduct themselves accordingly may be asked to leave the premises.  Children who wish to visit school must be accompanied by a parent or responsible adult.

 

It is the responsibility of employees to report inappropriate conduct.  It is the responsibility of the Superintendent and Building Principals to take the action necessary to cease the inappropriate conduct.  If the Superintendent or Building Principals are not available, a District employee will act to cease the inappropriate conduct.

 

 

 

 

 

Approved: April 19, 1999                                Reviewed: October 13, 2008

 

 

Revised: June 10, 2015

903.2 PUBLIC CONDUCT ON SCHOOL PREMISES

The Board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline, and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student-conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

 

Individuals are permitted to attend District sponsored or approved activities or visit District premises only as guests of the District, and, as a condition, they must comply with the District’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the participants, are expected to display mature, responsible behavior. The failure of individuals to do so is not only disruptive but embarrassing to the students, the District, and the entire community.

 

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the District’s officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

 

        ·         Abusive, verbal or physical conduct of individuals directed at students, District officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.

        ·         Verbal or physical conduct of individuals that interferes with the performance of students, District officials, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.

        ·         The use of vulgar, obscene or demeaning expression directed at students, District officials, employees, officials and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.

 

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event. Law enforcement may be contacted for assistance.

 

Individuals removed from District premises have the ability to follow the Board’s chain of command and complaint policies should they choose to do so. The exclusion will continue to be in effect should the individual choose to appeal the decision of the Superintendent. The term “individual” as used in the policy also includes students and employees.

 

 

 

 

 

 

If an individual has been notified of exclusion and thereafter tries to enter the District’s premises or attend a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution. The District may obtain a court order for permanent exclusion from the District’s premises and/or from future District sponsored or approved activities.

 

 

 

 

Approved: April 19, 1999                                Reviewed: October 13, 2008 

 

Revised: June 10, 2015

903.3 DISTRIBUTION OR DISPLAY OF MATERIALS

The board recognizes that students, employees, parents, or citizens may want to display or distribute materials within the school district that are non-curricular.  Non-curricular materials to be displayed or distributed must be approved by the Building Principal and meet certain standards prior to their display or distribution.

 

 

Approved: April 19, 1999                             Reviewed:  October 13, 2008

 

 

Revised: June 10, 2015

903.3R1 DISTRIBUTION OR DISPLAY OF MATERIALS REGULATION

   I.     Guidelines.

 

          Students have the right to exercise freedom of speech. This includes the right to distribute or display, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

 

          (a)  is obscene to minors;

          (b)  is libelous;

          (c)  contains indecent, vulgar, profane or lewd language;

          (d)  advertises any product or service not permitted to minors by law;

                (e)  constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);

                (f)   presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the District or District activities, will cause the commission of unlawful acts or the violation of lawful District regulations.

 

          Distribution or display on District premises of material in categories (a) through (d) to any student is prohibited.  Distribution or display on District premises of material in categories (e) and (f) to a substantial number of students is prohibited.

 

  II.     Procedures.

 

          Anyone wishing to distribute or display unofficial written material must first submit for approval a copy of the material to the Building Principal at least twenty-four hours in advance of desired distribution or display time, together with the following information:

 

          1.   The name and phone number of the person submitting request and, if a student, the student’s homeroom number;

          2.   The date(s) and time(s) of day of intended display or distribution;

          3.   The location(s) where the material will be displayed or distributed;

          4.   The grade(s) of students to whom the display or distribution is intended.

 

 

Within twenty-four hours of submission, the Building Principal will render a decision whether the material violates the guidelines in subsection I or the time, place, and manner restrictions in subsection III of this policy.  In the event that permission to distribute or display the material is denied, the person submitting the request should be informed in writing of the reasons for the denial.  Permission to distribute or display material does not imply approval of its contents by either the District, the administration, the Board or the individual reviewing the material submitted.

 

          If the person submitting the request does not receive a response within twenty-   

          four hours of submission, the person will contact the Building Principal's    

          office to verify that the lack of response was not due to an inability to locate the

          person.  If the person has made this verification and there is no response to the  

 request, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

 

          If the person is dissatisfied with the decision of the Building Principal, the person may submit a written request for appeal to the Superintendent.  If the person does not receive a response within three school days of submitting the appeal, the person will contact the Superintendent to verify that the lack of response is not due to an inability to locate the person.  If the person has made this verification and there is no response to the appeal, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

 

          At every level of the process the person submitting the request will have

          the right to appear and present the reasons, supported by relevant witnesses

          and material, as to why distribution or display of the written material is appropriate.

 

          Permission to distribute or display material does not imply approval of its contents by either the District, the Board, the administration or the individual reviewing the material submitted.

 

III.      Time, Place and Manner of Distribution.

 

         The distribution or display of written material is prohibited when it negatively affects the safety of students on District premises or otherwise disrupts District activities.  

 

The distribution or display of unofficial material will be limited to a reasonable time, place, and manner as follows:

 

1.   The material will be distributed from or displayed at a table set up for the purpose in a location designated by the Building Principal.  The location will not block the safe flow of traffic or block the corridors or entrance ways or negatively affect the safety of students and shall give reasonable access to students.

          2.   The material will be distributed or displayed either before and/or after the regular instructional day.

          3.   No written material may be distributed or displayed during and at the place of a normal District activity if it is reasonably likely to cause a material and substantial disruption of that activity.

 

IV.     Definitions.

 

          The following definitions apply to the following terms used in this policy:

 

          1.   "Obscene to minors" is defined as:

 

               (a)  The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution or display is requested;

 

               (b)  The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and

 

               (c)  The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.

 

          2.   "Minor" means any person under the age of eighteen.

 

 

          3.   "Material and substantial disruption" of a normal District activity is defined as follows:

 

               (a)  Where the normal District activity is an educational program of the District for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.

 

               (b)  Where the normal District activity is voluntary in nature (including, without limitation, District athletic events, District plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-ins, stand-ins, walk-outs or other related forms of activity.

              

In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the District, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the material in question.

 

          4.   "District activities" means any activity of students sponsored by the District and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies, and other similar gatherings, District athletic contests, band concerts, District plays and in-school lunch periods.

 

5.   “District premises” means District property and/or property within the jurisdiction of the District and District owned and/or operated transportation.  “District premises” includes, but is not limited to, District buildings, District grounds, District transportation, and locations under the jurisdiction of the District where District activities are held.

 

 

          5.   "Unofficial written material” includes all written material except District newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the District.  Examples include leaflets, brochures, flyers, petitions, placards, and underground newspapers, whether written by students or others.

 

 

          6.   "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.

 

          7.   "Distribution" means circulation or dissemination of material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies.  It includes displaying written material in areas of the District which are generally frequented by students.

 

  V.     Disciplinary action.

 

          Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion.  Any other party violating this policy may be requested to leave District property immediately and, if necessary, local law enforcement officials will be called.

 

VI.     Notice of policy to students.

 

          A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

 

 

 

 

Approved: April 19, 1999                          Reviewed: October 13, 2008

 

Revised: June 10, 2015

904 COMMUNITY ACTIVITIES INVOLVING STUDENTS

904.1 TRANSPORTING STUDENTS IN PRIVATE VEHICLES

Generally, transporting students for District purposes is done in a vehicle owned by the District and driven by a school employee.  Students may be transported, in extreme cases, by private vehicles for District purposes.  It is within the discretion of the Superintendent to determine when this is appropriate.

 

Individuals transporting students for District purposes in private vehicles must have the permission of the Superintendent.  Any use of private vehicles under this policy will be conditioned upon proof of insurance and written permission from the parents of the students to be transported given to the Superintendent.  In the case where students must travel to a non-District facility for the purpose of a regularly scheduled practice, because no suitable District owned facility is available, parental permission will be provided in writing for an individual student to drive their own vehicle to said practice. No passengers outside the student driver's immediate family will be permitted to ride with the student driver. The District assumes no responsibility for those students who have not received the prior approval of the Superintendent and who ride in private vehicles for District purposes.  This policy statement applies to transportation of students for District purposes in addition to transporting students to and from their designated attendance center.

 

 

Approved:  April 19, 1999                         Reviewed:  October 13, 2008

 

Revised: June 10, 2015

904.2 ADVERTISING AND PROMOTION

The use of students, the District name or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is disallowed.  Nonprofit entities and organizations may be allowed to use students, the District name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the Board.

 

 

Approved:  April 19, 1999                          Reviewed: October 13, 2008

 

Revised: June 10, 2015

905 USE OF DISTRICT FACILITIES, SITES AND EQUIPMENT

905.1 COMMUNITY USE OF DISTRICT FACILITIES, SITES, AND EQUIPMENT

District facilities, sites, and equipment will be made available for a fee to local non-profit entities which promote cultural, educational, civic, community, or recreational activities.  “Entities” will include organizations, groups, and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the Board to allow for-profit entities to use District facilities, sites, and equipment. The Board reserves the right to deny use of the facilities, sites, and equipment to any entity. It is within the discretion of the Superintendent to allow use of District facilities, sites, and equipment on Sundays.

 

Entities that wish to use District facilities, sites or equipment must apply at the Sigourney Administration Office, 300 West Kelly, Sigourney Iowa 52591. It is the responsibility of the Board Secretary or Superintendent to determine whether the requested District facility, site or equipment is available and whether the application for use meets Board policy and administrative regulations. It is the responsibility of the Superintendent and Board Secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of District facilities, sites, and equipment.

 

Activities by entities in or on District facilities and/or sites will be supervised by a District employee unless special prior arrangements are made with the Superintendent. The District employee will not accept a fee from the entity using District facilities and/or sites. If appropriate, the District employee may be paid by the District.

 

Entities that use District facilities, sites or equipment must leave the facilities, sites, and/or equipment in the same condition it was in prior to its use. Inappropriate use of District facilities, sites, and/or equipment may result in additional fees charged to the entity and/or the inability of the entity to use District facilities, sites, and/or equipment in the future.

 

The District will sponsor education related organizations’ use of the ICN upon approval of the Superintendent. Sponsored ICN users’ mission must be consistent with the mission of the District. Costs associated with the use of the ICN will be passed on by the District to the sponsored user.

Authorized users of the ICN will ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures.  Authorized users may not resell time on the ICN. Entities that wish to use the District’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. It is recommended that entities that wish to use the District’s ICN classroom to originate, receive or broadcast programming, contact the District’s ICN scheduler’s office to inform them of their needs.

 

It is the responsibility of the entities that wish to use the District’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The District assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or District policy and its supporting administrative regulations. The District reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or District policy and its supporting administrative regulations.

 

The Board may allow non-profit groups to use the District facilities, sites, and equipment without charge. While such entities may use the District’s facilities, sites, and/or equipment without charge, they may be required to pay a custodial fee as so defined on the District’s rental agreement “For Use of School Property.”

 

Approved:  April 19, 1999                         Reviewed: October 13, 2008

 

Revised: June 10, 2015

905.1A COMMUNITY USE OF DISTRICT BUILDINGS, SITES, AND EQUIPMENT ADMINISTRATIVE REGULATION

The basis for facility charges will be according to the following four categories.  The Superintendent shall determine what category an entity falls under. 

 

 

1.    Class A:  District clubs, class, student or employee groups, PTO or other comparable organizations within the District which are completely tax supported.  There will be no charge for these groups or organizations.

 

2.    Class B:  Churches

 

a.    Service area primarily the District. Fee:  $10.00.

       

b.    This includes all churches which are organized and/or controlled by persons living outside the District and having less than 50% of their total membership living within the school district.  Fee: $50.00

 

3.    Class C:  Local commercial groups which would include political meetings, or meetings established for the purpose of private or personal profit.   Commercial rates shall be $10.00 per hour per room, $35.00 for the lunchroom, $50.00 for use of the gym and locker room areas.

 

4.    Class D: Outside commercial groups rates shall be as follows:

 

Rates for Use of Buildings and Sites

Elementary school gym (first two hours)                                              $50.00

Elementary school gym with kitchen (first two hour)                   $60.00

High school gym (two hours)                                                                     $100.00

Kitchens/Family Consumer Science Room                                            $30.00

High school lunch room or stage                                                          $20.00          

Classrooms                                                                                         $20.00

 

Add to above:

        For each additional hour or fraction thereof                                          $15.00            

        For providing chairs and/or tables for meetings                                         $20.00

        Custodial charges                                                                                       $20.00

        Supervisory help required for Elementary and                                            $20.00

        Jr/Sr High School Kitchens                                             

        ICN classroom per hour                                                                       $12.50

 

In addition to paying the above fees, other than use of the ICN classroom, each entity must make arrangements with the District to have adequate custodial and supervisory services. In some cases, where a night custodian is already on duty, part of the custodial fee may be waived if direct supervision is not needed during the entire time the gym or classroom is being rented. Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

 

Rates for Use of Equipment

        VCR (one-half day)                                                         $15.00

        Overhead projector (one-half day)/LCD projector           $15.00

        Computer labs (one-half day)                                        

 

Add to above:

        For each additional hour or fraction thereof                   $15.00                                                                       

 

Additional Payment Regulations:

 

1.    Payments are made in advance or promptly upon the receipt of a

statement of charges from the school district.

 

2.     A cancellation after the facility is made ready for the entity shall be charged at the full rate.  Cancellation made prior to that time shall be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity’s use, whichever is greater. 

 

3.    No group will be permitted to use facilities when such activity would

interfere with District programs.

 

4.    Application for use of facilities shall be made with the Building Principal and

he/she will approve or reject the application.

905.1E1 USE OF DISTRICT FACILITIES/SITES/EQUIPMENT - APPLICATION FORM

The undersigned entity makes application for the use of the District facility designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the facility, site or equipment. 

 

Please refer to Policy 905.1 to determine the proper use of school facilities, sites, and/or equipment.  The entity is responsible for complying with the law, Board policy and the administrative regulations.

 

The entity must provide an Indemnity and Liability Insurance Agreement, Code No.  905.1E2, prior to the use of school district facilities, sites, and/or equipment.

 

 

Building/Site/Equipment:                                   Purpose:                                

 

Date:                                                                   Hours:                                  

 

 

Cafeteria or Stage                                                                                      Gymnasium

Seating requirements on stage                             Seating           Scoreboard            

Tables required on stage                                      Public address system ___________                

Spotlights                           

Microphones                                                        Classroom

Podium              Stand            

Table        Stand in audience                                Lunchroom

Other equipment                      

                                                                          

Total Fee $                                                         

 

Name of entity making application:                                       

 

Name of person making application:                                             

 

Address:                                                              Phone #:            

 

 

 

                                                                                               

(Signature of Applicant)                                      (Date)

905.1E2 COMMUNITY USE OF DISTRICT FACILITIES, SITES, AND EQUIPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT

The undersigned, hereafter referred to as "entity," states that it will hold the Sigourney Community School District, hereafter referred to as "District," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities, sites, and/or equipment owned by the District.  In case any action is brought therefore against the District or any of its officers, employees, or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the District reserves the right to defend such action and to charge all costs, including attorneys fees, to the entity.

 

The entity agrees to furnish and maintain during the usage of the facilities, sites, and/or equipment owned by the District such bodily injury and property damage liability insurance as will protect the entity and the District from claims for damages for personal injury, including accidental death, and from claims for property damage which may arise from the entity’s use of the District's facilities, sites, and/or equipment, whether such operations be by the entity or by anyone directly or indirectly employed by the entity.  Such insurance will include the District as an additional named insured in the policy carried by the entity and described above.

 

The entity will furnish the District with a certificate of insurance acceptable to the

District's insurance carrier before the contract is issued.

 

 

Dated at                     , Iowa, this       day of                 , 20   .

 

Entity                                                Sigourney Community School District

 

 

By                                                      By                                                   

                                                          Superintendent

Title                                                                   

                                                          By                                      

Address                                              Secretary

905.1E3 RENTAL AGREEMENT FOR USE OF DISTRICT FACILITIES, SITES, AND/OR EQUIPMENT

Date of Request:__________________                      

 

Date School Facility/Site/Equipment Needed: __________________

 

Time Requested:__________________

 

Facility/Site/Equipment Requested:____________________________________

 

Group Requesting:____________________________________

The use of the facility/site/equipment will be in accordance with the following rules and regulations:

          1.       Rental fees shall be assessed as provided in 905.1R2

 

2.       Custodial fess shall be assessed based upon staff employees necessary and available, and as follows:

During normal working hours:  

$10.00 per hour

During non-working hours:      

Actual cost of part-time employee

During non-working hours with employee donated time:

No cost

3.       Fees shall be paid by groups in accordance with 905.1A.

 

4.       The District’s facilities/sites/equipment will not be available after 11:00 p.m. any day of the week.  The District’s facilities/sites/equipment will not be available prior to 1:00 p.m. on Sunday.  Therefore, groups using the District’s facilities/sites/equipment cannot remain in possession of or use the facilities/sites/equipment prior to or after these times.

 

5.       Whenever damage caused by vandalism or carelessness occurs during the entity’s access to and use of the District’s facilities/sites/equipment, the entity shall reimburse the District for cost of repairs and may be denied further use of the District’s facilities/sites/equipment.

 

6.       The person signing this Agreement shall be financially responsible for all costs accrued.

 

7.       This Agreement will become null and void if student groups request use of the same facilities/sites/equipment during the rental period.

(_____ Total Hours Rented X _____ Hourly Rental Rate) + (_____ Total Hours of Custodial Service X _____ Hourly Cost of Custodial) = _____ Total Rental Charge

 

_________________________         ___________________________

Superintendent or Designee      Group Representative

 

905.1R1 USE OF DISTRICT FACILITIES/SITES/EQUIPMENT RULES

  1. No alcoholic beverages will be brought into or consumed in the District’s facilities or grounds.
  2. Tobacco use is prohibited in all District facilities and grounds.
  3. A District employee must be present while the District facility or site is being used by an entity.
  4. After District facilities, sites and/or equipment have been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by District employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
  5. Entities are required to stay within the area of the District facility or site and use only the District equipment authorized by the District for use by the entity. Other District facilities, sites, or equipment are off limits to the entity.

 

 

Approved: April 19, 1999                              Reviewed: October13, 2008

 

Revised: June 10, 2015

905.1R2 ICN ROOM USE REGULATION

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees, and Board members. The District recognizes that it is not the only authorized user of the ICN and other users will frequently be using the District’s ICN facilities. Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

 

Indian Hills Community College is responsible for coordinating ICN classroom use. Request for use of the ICN classroom by employees for the educational program are filed with the Jr/Sr High School Principal.

 

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.

 

1.    The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.

2.    The use must be consistent with the mission of the sponsored or authorized user.

3.    Users cannot resell time on the ICN.

4.    Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act. Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.

5.    Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom. Other District facilities, sites, areas in the District’s buildings or equipment are off limits to the authorized users.

6.    The charge for the use of the ICN room is $12.50 per hour.

7.    The ICN will be available Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.

8.    The sponsored or authorized user is responsible for all site and site usage charges.

9.    A District employee will be present in the District’s facility while the ICN is in use.

10. Food and drink are not permitted in the ICN room.

11. First time use of the ICN will require prior training and should be organized through the District’s ICN scheduler.

12. Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the District.

13. The District reserves the right to amend these rules as necessary to reflect the ICN’s usage and changes at the state or federal level.

14. The District reserves the right to charge all costs, including attorneys fees that may arise to the authorized user for the sponsored or authorized user’s failure to comply with the law, Board policy and administrative regulations.

 

905.2 TOBACCO-FREE ENVIRONMENT

District premises, including but not limited to: buildings, grounds, parking lots, school vehicles, personal vehicles while on school district grounds, athletic fields/stands, and dock areas, shall be off limits for all tobacco products. Tobacco products include, but are not limited to: cigarettes, cigars, pipes, and various smokeless tobacco products including chew and snuff. This requirement extends to employees, visitors, and students. The policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request shall be required to extinguish and/or dispose of the tobacco product or leave the District’s premises immediately.

 

 

Approved: April 19, 1999                           Reviewed: October 13, 2008

 

Revised: June 10, 2015