800 BUILDINGS & SITES

800 OBJECTIVES OF BUILDINGS AND SITES

It is the goal of the board to provide sufficient District buildings and sites for the education program.  The Board will strive to provide an environment, which will encourage and support learning.

 

In providing this environment District buildings and sites will accommodate the organizational and instructional patterns that support the education program.  The Board has final authority to determine what is necessary to meet the needs of the education program.

 

It is the responsibility of the Superintendent to oversee the day-to-day operations of the District’s buildings and sites and to notify the Board of areas in need of improvement.

 

 

Approved: March 22, 1999                               

Reviewed: June 9, 2008 

Reviewed: June 10, 2015

801 SITE ACQUISITION AND BUILDING CONSTRUCTION

801.1 BUILDINGS AND SITES LONG RANGE PLANNING

As part of the Board's long range plan for the District's education program, the Board will include the buildings and sites needs for the education program.  The long-term needs for building and sites will be discussed and determined by the Board.

 

It is the responsibility of the Superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the Board.

 

 

Approved: March 22, 1999                           

Reviewed:   June 9, 2008

Revised: June 10, 2015

801.2 BUILDINGS AND SITES SURVEYS

The Board may engage the services of consultants or other personnel to study the needs of the District's buildings and sites in providing the education program.  The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

 

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the need for such services and who should perform such services for the Board.

 

 

 

Approved: March 22, 1999                            

Reviewed:  June 9, 2008

Revised: June 10, 2015

801.3 EDUCATIONAL SPECIFICATIONS FOR BUILDINGS AND SITES

Buildings and sites considered for purchase or construction by the District or currently owned by the District and used for the education program must meet, or upon improvement be able to meet, the specifications set by the Board.  The Board will make this determination.

 

Prior to remodeling or other construction of buildings and sites, the Board may appoint a committee of consultants, employees, citizens or others to assist the Board in developing the specifications for the new or improved buildings and sites. These specifications will be consistent with the education program and they will provide the architect with the information necessary to determine what is expected from the facility.  It is within the discretion of the Board to determine whether a committee is appointed.

 

The education specifications will include, but not be limited to, the financial resources available for the project, the definition and character of classrooms, the functional use to be made of the rooms, description of specialized needs, and other pertinent information as the Board deems necessary.

 

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the specifications of buildings and sites.

 

 

 

Approved: March 22, 1999                             

Reviewed:   June 9, 2008

Revised: June 10, 2015

801.4 SITE ACQUISITION

Sites acquired by the Board will meet or, upon improvement, be able to meet the specifications set out by the Board prior to using the site for the education program.  The Board may meet in closed session to discuss potential purchases of sites.

 

It is the responsibility of the Superintendent to assist the Board and to make recommendations concerning the acquisition of sites.

 

 

 

Approved: March 22, 1999                            

Reviewed:  June 9, 2008

Revised: June 10, 2015

801.5 BIDS AND AWARDS FOR CONSTRUCTION CONTRACTS

Public, competitive sealed bids are required for construction projects, including renovation and repair, with a cost exceeding the statutory minimums required by law.  The public, competitive sealed bid requirement is waived in the case of emergency repairs when the repairs are necessary to prevent the closing of a school.  The AEA administrator will certify that the emergency repairs are necessary to prevent the closing of a school. The District will comply with the competitive quote process for those projects subject to the competitive quote law.  The District will determine the process for obtaining quotes for projects below the competitive quote limit.

 

The award of construction contracts will be made to the lowest responsive, responsible bidder.  The Board has the right to reject any or all bids, or any part thereof, to waive informalities, and to enter into a contract or contracts deemed to be in the best interests of the District.

 

 

Approved: March 22, 1999                           

Reviewed::  June 9, 2008

Revised: June 10, 2015

 

802 MAINTENANCE, OPERATION AND MANAGEMENT

802.1 MAINTENANCE SCHEDULE

District buildings and sites, including the grounds, buildings, and equipment, will be kept clean and in good repair.  Employees should notify the Building Principal when something is in need of repair or removal, including defacement or vandalism of property.

 

It is the responsibility of the Superintendent to maintain the District buildings and sites.  As part of this responsibility, a maintenance schedule shall be created and adhered to in compliance with this policy.

 

 

 

Approved: March 22, 1999                              

Reviewed:    June 9, 2008

Revised: June 10, 2015 

802.2 REQUESTS FOR IMPROVEMENTS

Generally, except for emergency situations, requests for improvements or repairs will be made to the Superintendent by Building Principals and the Head Custodian.  Requirements for requests outlined in the maintenance schedule will be followed.

 

Minor improvements, not exceeding a cost of $2,500.00, may be approved by the Superintendent.  Improvements exceeding $2,500.00 must be approved by the Board. Routine maintenance and repairs outlined in the maintenance schedule will be followed.

 

 

 

Approved: March 22, 1999                            

Reviewed: June 9, 2008

Revised: June 10, 2015

802.3 BUILDINGS AND SITES ADAPTATION FOR PERSONS WITH DISABILITIES

The Board recognizes the need for access to its buildings and sites by persons with disabilities.  District buildings and sites currently in use will comply with federal and state statutes and requirements.  Renovated and new buildings and sites will comply with all federal and state statutes and requirements.

 

It is the responsibility of the Superintendent, upon Board approval, to take the necessary action to ensure District buildings and sites are accessible to persons with disabilities.

 

 

 

Approved: March 22, 1999                           

Reviewed:  June 9, 2008

Revised: June 10, 2015 

802.4 ENERGY CONSERVATION

In concert with the Board's goal to utilize public funds in an effective and efficient manner, employees and students will practice energy conservation methods when utilizing the District's buildings and sites.  These methods include, but are not limited to: turning off lights and equipment when not in use, properly regulating the temperature of the facility, particularly when it is not in use, and keeping windows and doors properly closed or open, depending upon the weather.

 

It is the responsibility of the Superintendent to develop energy conservation guidelines for employees and students.  Employees and students will abide by these guidelines.

 

 

 

Approved: March 22, 1999                           

Reviewed:  June 9, 2008

Revised: June 10, 2015

802.5 - Capital Assets

Code No. 802.5

CAPITAL ASSETS

 

The school district will establish and maintain a capital assets management system for reporting capitalized assets owned or under the jurisdiction of the school district in its financial reports in accordance with generally accepted accounting principles (GAAP) as required or modified by law; to improve the school district's oversight of capital assets by assigning and recording them to specific facilities and programs and to provide for proof of loss of capital assets for insurance purposes.

 

Capital assets, including tangible and intangible assets, are reported in the government-wide financial statements (i.e. governmental activities and business type activities) and the proprietary fund financial statements.  Capital assets reported include school district buildings and sites, construction in progress, improvements other than buildings and sites, land and machinery and equipment. Capital assets reported in the financial reports will include individual capital assets with an historical cost equal to or greater than $5,000.  The Federal regulations governing school lunch programs require capital assets attributable to the school lunch program with a historical cost of equal to or greater than $500 be capitalized. Additionally, capital assets are depreciated over the useful life of each capital asset.

 

All intangible assets with a purchase price equal to or greater than $5,000 with useful life of two or more years, are included in the intangible asset inventory for capitalization purposes.  Such assets are recorded at actual historical cost and amortized over the designated useful lifetime applying a straight-line method of depreciation. If there are no legal, contractual, regulatory, technological or other factors that limit the useful life of the asset, then the intangible asset needs to be considered to have an indefinite useful life and no amortization should be recorded.

 

Phase III districts, as determined under GASB 34, will not retroactively report intangible assets.  If actual historical cost cannot be determined for intangible assets due to lack of sufficient records, estimated historical cost will be used.

 

This policy applies to all intangible assets.  If an intangible asset that meets the threshold criteria is fully amortized, the asset must be reported at the historical cost and the applicable accumulated amortization must also be reported.  It is not appropriate to “net” the capital asset and amortization to avoid reporting. For internally generated intangible assets, outlays incurred by the government's personnel, or by a third-party contractor on behalf of the government, and for development of internally generated intangible assets should be capitalized.

 

The capital assets management system must be updated monthly to account for the addition/acquisition, disposal, relocation/transfer of capital assets.  It is the responsibility of the superintendent to count and reconcile the capital assets with capital assets management system on June 30 each year.

 

It is the responsibility of the superintendent to develop administrative regulations implementing this policy.  It will also be the responsibility of the superintendent to educate employees about this policy and its supporting administrative regulations.

 

Legal Reference:    Iowa Code §§ 257.31(4); 279.8; 297.22-.25; 298A (2013).

 

Cross Reference:      708    Insurance Program

701.3    Financial Records

Approved ___2/14/18_____               Reviewed ________            Revised ___________

803 SELLING AND LEASING

803.1 DISPOSITION OF OBSOLETE EQUIPMENT

District property, such as equipment, furnishings, supplies or any other property that is not real property (hereafter equipment), will be disposed of when it is determined to be of no further use to the District.  It is the objective of the District in disposing of equipment to achieve the best available price or most economical disposal.

 

It shall be the responsibility of the Superintendent to make a recommendation to the Board regarding the method for disposing of equipment of no further use to the District.

 

Equipment having a value of less than $2,500 shall be disposed of in a manner determined by the Superintendent.  Equipment having a value of more than $2,500 shall be disposed of in a manner determined by the Board.  Any obsolete equipment may be thrown away.

 

When the Superintendent or the Board is disposing of equipment having a value of less than $5,000, the Superintendent or the Board will publish notice of the disposal in a newspaper of general circulation.  The publication of the disposal will be published with at least one insertion each week for two consecutive weeks.

 

Prior to the Board’s final decision regarding the disposal of equipment having a value greater than $5,000, the Board shall hold a public hearing regarding the disposal or lease.  The Board will adopt a resolution announcing the proposed disposition, publishing notice of the time and place of the public hearing, and describing the property pursuant to law.  The Board shall publish notice of the time and place of the public hearing in a newspaper of general circulation at least once, but not less than ten (10) days and not more than twenty (20) days, prior to the hearing date. Upon completion of the public hearing, the Board may dispose of the equipment.

 

Proceeds from the disposition or lease of equipment shall be placed in the District’s general fund.

 

 

 

Approved: March 22, 1999                           

Reviewed:   June 9, 2008

Revised: June 10, 2015

803.2 DISPOSITION OR LEASE OF DISTRICT BUILDINGS AND SITES

Decisions regarding the lease, sale or disposal of District real property are made by the Board, with a recommendation from the Superintendent.  In making its decision the Board will consider the needs of the education program and the efficient use of public funds.

 

Prior to the Board’s final decision regarding the disposal of real property, the Board shall hold a public hearing regarding the disposal of the real property. The Board will adopt a resolution announcing the proposed disposition, publishing notice of the time and place of the public hearing, and describing the property pursuant to law.  The Board will publish notice of the time and place of the public hearing in a newspaper of general circulation at least once, but not less than ten (10) days and not more than twenty (20) days, prior to the hearing date. Upon completion of the public hearing, the Board may dispose of the real property.

 

If the real property contains less than two (2) acres, is located outside of a city, is not adjacent to a city, and was previously used as a schoolhouse site, the property may revert to the owner of the tract from whom the property was taken following the procedures set forth under Iowa law.

 

In the case of the demolition of a District facility, the Board will follow all applicable laws regarding competitive bidding for the demolition project. 

 

The Superintendent is responsible for coordinating the action necessary for the Board to accomplish the lease, sale or disposal of District real property, including student-constructed buildings. 

 

Proceeds from the disposition of real property shall be placed in the District’s physical plant and equipment levy fund.  Proceeds from the lease of real property shall be placed in the District’s general fund.

 

 

Approved: March 22, 1999                           

Reviewed:   June 9, 2008

Revised: June 10, 2015

804 SAFETY PROGRAMS

804.1 FACILITIES INSPECTIONS

A program for annual inspection, in addition to those conducted by authorized agencies, of the equipment, facilities, and grounds will be conducted as part of the maintenance schedule for the District’s buildings and sites.  The results of this inspection will be reported to the Board.  Further, the Board may conduct its own inspection of the District’s buildings and sites annually.

 

 

 

Approved: March 22, 1999                           

Reviewed:  June 9, 2008

Revised: June 10, 2015

804.2 WARNING SYSTEM AND EMERGENCY PLANS

The District will maintain a warning system designed to inform students, employees, and visitors in the facilities of an emergency.  This system is maintained on a regular basis under the maintenance plan for the District’s buildings and sites.

 

Students shall be informed of this system.  Each classroom and office will have a plan for helping those in need of assistance to safety during an emergency.  This will include, but not be limited to, students and employees with disabilities.

 

Licensed employees shall be responsible for instructing students on the proper techniques to be followed during an emergency.

 

 

Approved: March 22, 1999                            

Reviewed:  June 9, 2008

Revised: June 10, 2015

804.3 ASBESTOS CONTAINING MATERIAL

Friable and nonfriable asbestos-containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed.  If there is a need to replace asbestos it will be replaced with nonasbestos-containing materials.  Each school building will maintain a copy of the asbestos management plan.  The District will appoint and train appropriate employees as necessary.

 

 

 

Approved: March 22, 1999                           

Reviewed:   June 9, 2008

Revised: June 10, 2015

805 Bids and Awards for Construction Contracts

806 - Unmanned Aircraft or Aerial Systems

Code No. 806

Unmanned Aircraft or Aerial Systems

The use or possession of unmanned aircraft or aerial systems, including communication links that control the unmanned aircraft, (UAS) which includes drones, unmanned airborne devices or aircraft, model aircraft, and/or an aircraft being developed as a model aircraft, is prohibited for any purpose by any person or entity anywhere on or directly above property or premises owned, maintained or used by the District for any purpose. 

An exception to this policy may be granted in writing by the Superintendent or Superintendent’s designee, in his or her sole discretion, to law enforcement, public safety agencies, media, District personnel or other entities or individuals.

This prohibition applies to the area above and upon all property or premises owned, maintained or used by the District for any purpose, including, but not limited to, building entrances and exits, spectator areas, fields of play, courts, arenas, stadiums, mats, gym floors, pools, practice facilities, parking areas, and facilities or properties being used by the District.

The District reserves the right to refuse entrance to property or premises owned, maintained or used by the District to anyone possessing, operating, or attempting to operate a UAS; to request the immediate removal of any person using or attempting to use a UAS in violation of this policy; and to take any appropriate action under the District’s policies and/or law against any person using or attempting to use a UAS in violation of this policy.

Approved:___7/13/16_____________                                  Reviewed: _____________